How to Plan a Corporate Christmas Party

Does it always feel like Christmas is right around the corner, or is that just us?

Have you been asked to plan the most amazing corporate Christmas party ever? This is the perfect opportunity to show your employees and colleagues just how much you appreciate all their hard work throughout the year. 

Not only will a well-organised and enjoyable event put a smile on their faces, but it will also boost team morale and create a sense of unity and camaraderie across the whole business. 

So let's dive in and discover the step-by-step guidelines and top tips for throwing the ultimate corporate Christmas party!

Work Christmas Party Ideas

Whether you go for a winter wonderland, a traditional Christmas theme, or something unique, make sure it reflects the spirit of the season and aligns with your company's values. Once you have your theme in mind, it's time to start planning the logistics. Consider the venue, the date, and the budget. 

Put some time into organising the entertainment. You could hire a live band or DJ to get everyone on their feet and dancing. You could also organise fun games or a photo booth to keep your employees entertained throughout the night. Don't forget to arrange for delicious food and drinks too! Whether you opt for a sit-down dinner or a buffet-style meal, make sure there are plenty of options to cater to everyone's tastes.

Transform your chosen venue into a festive wonderland with twinkling lights, garlands, and Christmas trees. Add some personal touches by incorporating your company's branding or logo into the decorations. And don't forget about the little details like table centrepieces and party favours.

Christmas Party Checklist

Step 1: Set a Budget

Before diving into the planning process, it's crucial to determine your budget for the event. 

Consider factors such as venue rental, food and beverages, decorations, entertainment, and any additional activities or surprises you have in mind. Allocating your budget appropriately will help you make informed decisions throughout the planning process and ensure that you can deliver an unforgettable experience within your means.

Step 2: Choose an Ideal Venue

Selecting the right venue for your corporate Christmas party is crucial to setting the tone and ambience of the event. Consider the number of attendees, location convenience, and the facilities and services offered by potential venues. 

Here at Larkspur Lodge, our rustic barn is often used for corporate and Christmas parties and events.  Our venue isn't just charming and unique, it's magical at Christmas time.  We have string lights all year round and we can provide catering as well.

So whether you opt for a traditional banquet hall, a trendy rooftop venue, or a unique off-site location such as our barn, ensure that it can accommodate your desired activities, has appropriate amenities, and matches your chosen theme.

Step 3: Christmas Party Themes

Decide on the purpose and theme of your corporate Christmas party. Are you aiming for a formal gathering to celebrate the accomplishments of the year or a more casual and festive event focused on team-building and relaxation? 

Once you have a clear vision, choose a theme that aligns with your company culture and resonates with your employees. Some popular corporate Christmas party themes include Winter Wonderland, Ugly Sweater Contest, or even a Charity Giving Event.

Step 4: Plan Engaging Activities

To make your corporate Christmas party memorable, plan a variety of engaging activities that encourage interaction and enjoyment among employees. Consider incorporating team-building exercises, such as scavenger hunts or icebreaker games, to foster collaboration and communication. 

Interactive entertainment options like live music, photo booths, or even DIY craft stations can add a personal touch and keep the energy high throughout the event.

Step 5: Curate a Delicious Menu

Food and beverages play a significant role in any corporate Christmas party. Consider the preferences and dietary restrictions of your employees while curating a delicious menu. 

Whether you choose a sit-down dinner, a buffet-style feast, or a selection of hors d'oeuvres, ensure that there are options to cater to various tastes. Don't forget to include festive drinks and desserts to add a touch of holiday spirit.

Step 6: Decorate to Impress

Transform your chosen venue into a festive wonderland by decorating with care and creativity. Incorporate your chosen theme into the decorations, using colour schemes, props, and lighting to create a cohesive and visually appealing atmosphere. 

Consider incorporating personalised touches, such as branded ornaments or custom signage, to showcase your company's identity and add a sense of exclusivity to the event.

Step 7: Send Invitations and Encourage RSVPs

Send out professional and eye-catching invitations to build anticipation for your corporate Christmas party. Include all relevant details, such as the date, time, venue, dress code, and any special instructions. 

Encourage employees to RSVP promptly, ensuring you have an accurate headcount for catering and seating arrangements. Utilise digital platforms or event management software to streamline the RSVP process and send event reminders as the date approaches.

Step 8: Organise Transportation, if Needed

If your corporate Christmas party is held at an off-site location or in a city with limited parking, consider organising transportation options for your employees. 

Arrange shuttle services or provide information about public transportation and parking facilities to ensure smooth and hassle-free arrivals and departures. This thoughtful gesture will enhance the overall experience and show your commitment to your employees' convenience and safety.

Step 9: Capture Memorable Moments

Hire a professional photographer or set up a designated photo booth area to capture the best moments of your corporate Christmas party. 

These photos will serve as cherished memories and can be shared on social media or used for internal communications. Encourage employees to participate and let loose, creating a lively and joyful atmosphere that will be reflected in the pictures.

Step 10: Express Gratitude and Appreciation

The corporate Christmas party is an excellent opportunity to express gratitude and appreciation to your employees for their hard work and dedication throughout the year. Allocate time during the event for speeches or a brief acknowledgement to recognize individual and team achievements. Consider providing small tokens of appreciation or personalised thank-you notes to make employees feel valued and recognized.

By following these step-by-step guidelines and top tips, you're well on your way to planning the most unforgettable corporate Christmas party ever! 

So get excited, get creative, and get ready to celebrate the holiday season in style with your amazing team. Cheers to a successful event that will leave everyone feeling appreciated, motivated, and ready to conquer the new year together!